By outsourcing your requirements to a virtual pa you have gained time – time to concentrate on the things you do best, you have your very own virtual pa on the end of the line, whether that be the phone line, the internet, Skype it’s your choice!
If you really aren’t sure if a virtual pa can help you; you could look at the suggestions below, or you could contact Lynda and discuss your problem – between us we should be able to relieve you of some of your daily/ weekly/ monthly administration/ business problems.
Out Of Office can provide a wide number of administration tasks, for example:
Social media management – do you Tweet? Too busy, don’t understand how it works or are you only using an autoresponder to post? It has become an integral part of business and profile building to use social media, it does work and it helps to build on your existing profile and lets people get to know the person behind the business – don’t ignore this valuable form of marketing because you are busy. A reliable VA can complete your social media management in an arranged package – talk to Lynda at Out Of Office.
Are you inundated with emails? Do you find yourself ignoring emails for longer than you are comfortable or spending far too long responding to them? Out Of Office can respond to your emails, listing and flagging emails of high priority and responding or posting mail-outs to general enquiries.
The Data entry service can provide the client with a comprehensive service ranging from setting up of spreadsheets or databases, database cleansing and updates, formula’s to allow the client/business to assess how their business is performing in particular areas (for example – mileage, fuel or supply use/costing comparisons,) these expenses come under the overheads of the business, they are your Key Performance Indicators and they need constant vigilance to maintain the status-quo.
Data entry can entail as much or as little information as the individual or business requires. It could simply be a matter of collating data from questionnaires, emails or telephone calls.
Logging details of jobs attended, miles travelled, staff attendance, annual leave, vehicle service data the list is endless.
Please contact Out Of Office for any assistance you may require.
Out Of Office offers wide ranging word processing services which can encompass simple letters, follow-ups to appointments, outstanding invoices, invitation response through to the full transcription service.
Mail-merge – can be supplied when a business needs to send a standard format letters to multiple clients.
Word Processing - Letters, memos, meeting notes, reports, dissertations, books, manuals, templates etc
Correspondence service – Mail receipt and filtering, relevant letters scanned & emailed, mail response, brochure/ information requests, email handling, telephone response for that personal and professional element when you are in a meeting or unable to take a call.
Please contact Out Of Office with your requirements.
Diary Management- Your appointments can be made or cancelled and a reminder sent to you by text, email or telephone call. Invitations can be written, sent and replies monitored. Or invitations to events replied to on your behalf.
Internet Research- The internet is a valuable tool and when used correctly can yield a wealth of information. Though sometimes that information needs verification or authentication before being used.
The internet research service can vary according to the business or individual requirement. Maybe a specialist part or service is being sought, or perhaps information regarding an event, exhibition or trading or company details are required.
Or simply to find a good entertainer for the children’s party you agreed to or the special gift you meant to order for that loved one!
All of these services fall under the remit of a virtual PA.
Should you want to discuss you requirements for a virtual PA please send your enquiry to Out Of Office.
Out Of Office offers a full confidentiality service for those times when possibly; a negotiation is at that delicate stage and it is necessary for all communications, travel arrangements, meetings and correspondence etc to be kept under wraps.
The client concerned may already have reliable and trustworthy staff in place, but there are times when even they need to be excluded from some information, and then the client finds them-self having to complete their own arrangements, when they are already under pressure to perform.
Out Of Office is proud of its reputation in handling secure information with discretion and efficiency, we would be only to pleased to discuss your ‘confidential’ meeting or travel arrangements, correspondence etc.
Please contact Out Of Office to discuss your requirements.
It is understood that client confidentiality is paramount at all times.
The service offered here is bespoke, and all clients are assured that details of enquiries are handled with the the utmost diplomacy and in the strictest confidence.